Kaia HR
Benefits administration and payroll intelligence that catches risks early.
From employee onboarding through compliance reporting, Kaia HR manages the complete workforce administration lifecycle. Every HR correction trains the model to recognize patterns earlier.
Built for Your Role
What Kaia HR does for you.
Every role gets a purpose-built operating surface. Not a generic dashboard — a workspace designed for how you actually work in HR.
Reduce compliance risk by 80% with continuous bias monitoring
Workforce-wide view of disparate impact, LL144 audit readiness, and open enrollment status.
Automate benefits administration and payroll compliance checks
Track payroll accuracy, benefits enrollment, and documentation completeness.
Automate benefits administration and payroll compliance checks
Track payroll accuracy, benefits enrollment, and documentation completeness.
LL144, EEOC, and ADA compliance with automated audit trails
Every employment decision is documented. Bias audit dashboards track disparate impact.
After signup, you choose your role and land directly in your Kaia HR workspace.
Full Lifecycle
Every stage of workforce administration, powered by intelligence.
Onboarding
New hire document processing, I-9 verification, and policy acknowledgment.
Benefits
Benefits enrollment, life event processing, and plan administration.
Payroll
Payroll processing, tax withholding, and garnishment management.
Compliance
EEOC reporting, OSHA compliance, and workplace investigation tracking.
Classification
Four categories. Early intervention focus.
Policy violations, harassment complaints, discrimination allegations, safety incidents, or EEOC-reportable events requiring immediate investigation.
Early warning indicators — performance improvement plans, repeated policy infractions, workplace tension reports, or patterns that could escalate.
Standard HR operations — completed training certifications, positive performance reviews, routine policy acknowledgments, benefits enrollment.
General communications, policy updates, company announcements, or employee handbooks. No action required — archive for reference.
The Learning Loop
Every correction makes the system smarter.
AI Classifies
Upload an HR document. The Intelligence Engine analyzes it for policy violations, at-risk patterns, and compliance indicators.
HR Reviews
HR professionals review classifications. If the AI missed a violation pattern or flagged a false positive, they correct it with context.
System Learns
Each correction improves pattern recognition. The model learns your organization's specific policies, culture signals, and escalation thresholds.
HR Differentiator
Pattern recognition before escalation.
Most HR compliance tools only flag violations after they happen. Kaia HR identifies at-risk patterns — repeated infractions, manager-employee tension signals, pre-complaint indicators — so you can intervene before violations occur.
EEOC
Compliance Alignment
Classification taxonomy aligned with EEOC reporting categories. Automated triage reduces response time to discrimination and harassment complaints.
EWS
Early Warning System
AT_RISK classification identifies patterns before they become violations — reducing litigation exposure and improving workplace culture.
SOX
Audit-Ready Trails
Every classification decision includes confidence score, reasoning, and full audit trail. SOX-compliant record keeping for regulated employers.
Same Intelligence Engine · 8 Regulated Industries
See it work. Right now.
Classify an HR document. Correct the AI. Watch the learning loop in real time.
Kaia HR Workflow
5-Stage Industry Process
Only HR platform publishing disparate impact ratio improvement across all AI-assisted decisions. ADP has zero demographic equity data. Proactive bias detection and remediation, not reactive compliance. Every HR specialist correction improves the model for all clients.
Onboarding & Enrollment
New hire benefits enrollment, plan selection guidance, dependent verification, carrier submissions
Benefits Administration
Open enrollment management, life event processing, ACA eligibility tracking, carrier reconciliation
ERISA — fiduciary duty in plan administration
Payroll Intelligence
Automated error detection, multi-state tax compliance, garnishment calculation, anomaly flagging
FLSA — wage and hour compliance
Compliance & Bias Detection
Four-fifths rule analysis, disparate impact monitoring, LL144 audit generation, remediation recommendations
NYC LL144 — automated employment decision tool bias audit
Workforce Analytics
Turnover prediction, benefits utilization, cost optimization, demographic equity reporting
EEOC/ADA/ADEA — anti-discrimination reporting requirements
Transparent Benchmark
Disparate Impact Ratio
Target: 3% | Industry average: 18%
No competitor in HR publishes this data.